Videography
The university videographer’s primary responsibility is to provide video services at the discretion of the Office of University Relations for use in student-recruitment; news; general university, college and departmental marketing; and various Online and digital platforms, including our website and social media. Our priority is to produce authentic and creative storytelling videos that inspire audiences to engage with UT Martin while adhering to the photo standards set by the UT System. This includes stories about our institution as a whole, faculty, staff, students and alumni.
The video production process varies for each project. All video requests are subject to a review process (see request evaluation considerations below). And, while we appreciate your timely request, please note that we do not operate on a "first-come, first-served" basis. We prioritize video projects that are in line with the university's larger communication goals and that can be used to reach multiple internal and/or external audiences. If it is determined that a video is appropriate, resources are available and the project fits within the communication priorities of the university, the videographer will setup a pre-production meeting. Considering video demands across campus, a minimum of 10 weeks advance notice may be necessary.
The videographer’s time will not be used for general coverage or live streaming of events, speakers or ceremonies. Coverage of such happenings will be at the discretion of the Office of University Relations and must be in line with the university's larger communication goals.
If we are unable to meet your request, we will recommend alternative resources or options.
The videographer will review and evaluate requests with the following considerations:
- Is videography the best communication strategy?
- Will the video impact the audience and inspire engagement with the university?
- How will the video benefit the department and university?
- What is the communication plan for this video? How and where will this video be used? Can this video be used in multiple applications? (Due to the volume of requests we receive, videos with one-time use or low visibility will likely be declined.)
- Are there other campus resources that would be better suited to meet the client’s needs?
- The videographer is not responsible for event coverage across campus. Requests for event coverage will be evaluated and will be redirected to other resources.
- What is the deadline for the video and how does it conflict with our current project load?
The videographer is always looking for visually engaging stories about our students, faculty, staff, alumni, programs and initiatives. We need you to be brand champions and help us recognize the excellent work happening at UT Martin. If you have a video idea or request, please fill out our Idea Submission/Request Form.
Photography
The university photographer’s primary responsibility is to provide photographic services at the discretion of the Office of University Relations for use in student-recruitment; news; general university, college and departmental marketing; and various Online and digital platforms, including our website and social media. Our priority is to produce authentic and creative storytelling photos that inspire audiences to engage with UT Martin while adhering to the photo standards set by the UT System. This includes stories about our institution as a whole, faculty, staff, students and alumni.
The photography process varies for each project. All photo requests are subject to a review process (see photography priorities below). And, while we appreciate your timely request, please note that we do not operate on a "first-come, first-served" basis. We prioritize photography assignments that are in line with the university's larger communication goals and that can be used to reach multiple internal and/or external audiences. If it is determined that a photography assignment is appropriate, resources are available and the project fits within the communication priorities of the university, the photographer will schedule your request. Considering photography demands across campus, a minimum of 10 days advance notice is appreciated.
First priority is given to major events, including events hosted by the chancellor, commencement, overall university celebrations, notable guests and alumni events.
The guidelines for photography requests are listed in priority order, with Level 1 having the highest priority. Note that listings within each level are in no particular order:
Level 1 – requests will be photographed by the university photographer when possible*
- Admissions and recruitment related events
- Assignments from the Office of University Relations (Campus Scene, news stories, social media and marketing materials)
- Alumni events with large community attendance or involvement
- High-profile advancement events
- Major university-wide events (commencement ceremonies, homecoming activities, Greek Week, etc.)
- Majors news events of national or local interest and university news such as groundbreakings or opening ceremonies for new buildings
- High-profile speakers (visiting dignitaries, commencement keynote)
- Classroom and campus activities to produce stocks photos for marketing, social media and individual departmental use
- Students working in research or internship environments
- Assignments from the Office of the Chancellor
- Top-tier web photos
- Faculty and staff headshots**
Level 2 – requests will be considered, but cannot be guaranteed*
- Speakers (except Level 1)
- Student headshots***
- Group photos (class, club, committee, etc.)
- Career fairs and other events of broad interests to students
- Receptions
- Employee-centered events
- Conferences, symposiums and other events
- Administrative or academic departmental needs (speakers, events, portraits, classroom photos, etc.)
*Student photographers will occasionally be assigned directly to cover your request.
**Faculty and staff headshots are photographed in 305 Hall-Moody by appointment
***Student headshots are photographed only for official university use for web or print. This does not include LinkedIn or student portfolios.
If we are unable to meet your request, we will recommend alternative resources or options.
The university photographer is always looking for visually engaging stories about our students, faculty, staff, alumni, programs and initiatives. We need you to be brand champions and help us recognize the excellent work happening at UT Martin.
Photography Scheduling
- Advance scheduling is required for all photography services, including passport photos. Call 731-881-7615 or email Norma Coalter (ncoalter@utm.edu) or utmphoto@utm.edu to request a photography session. Please submit your request a minimum of five business days in advance. Last minute photo requests will be considered, but coverage cannot be guaranteed.
- Photos from your photography session or event should be made available to you within five to seven business days (or longer depending on workload).
- Any photo shoot requiring extensive preparation before the event should be scheduled a minimum of 10 days in advance.
- The Office of University Relations reserves the right to charge for any photographic services. Please inquire about related costs when scheduling photo services or ordering photo-related items.
Photography Pricing
Photo Prints
4 x 6* – $4.00 + shipping**
5 x 7* – $8.00 + shipping**
8 x 10* – $12.00 + shipping**
8 x 12* – $16.00 + shipping**
11 x 14* – $22.00 + shipping**
11 x 17* – $30.00 + shipping**
16 x 20* – $50.00 + shipping**
20 x 30* – $75.00 + shipping**
*Additional sizes available upon request
**Minimum shipping cost of $6.95 may apply, but every effort will be made to combine orders and split shipping
***Additional fees may apply for specialty/rush orders
Discounts
8-14 prints 10% discount
15-24 prints 15% discount
25+ prints 20% discount
Digital Images
Small (1500 px – not suitable for printing, but great for social media!) – $2
Medium (2400 px – only suitable for printing a 5x7 or smaller) – $15
Large (original high-resolution image) – $25
Group of high-resolution images (limited to 5 separate images or one collection images) – $75
Headshot (high-resolution image) – $15
Passport Photos
U.S. Passport (51 x 51 mm) – $10*
Non-U.S. Passport – $15*
*Additional fees may apply for extra prints and/or digital files
Online Collection
A current selection of university images can be found at UT Martin’s PhotoShelter website. Browse our extensive collection to find the perfect images for yourself or your next project. Student life, campus, athletics, news, historic — we've got it all. When you’ve found the images you wish to download, request permission by image, by gallery or by collection by emailing utmphoto@utm.edu. Depending on your need, you may be prompted to create an account on the PhotoShelter website.
Read the information provided on the PhotoShelter account for step by step instructions on how to download.
While most images on the PhotoShelter website are password protected, we have select galleries that are free and available for university use.
For specific requests that are not found in the available PhotoShelter collection, please email Nathan Morgan (nathanmorgan@utm.edu) with details including size, orientation and how photos will be used.
Borrow a Camera
If necessary, cameras are available to borrow for university use. Please email Nathan Morgan (nathanmorgan@utm.edu) for more information.